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How to perform calculation in Ms Word table

How to perform calculation in Ms Word table

Here are the steps on how to insert calculations in an MS Word table, accompanied by visual aids:

1. Position the Cursor:

  • Click within the cell where you want the calculation result to appear.

2. Access the Formula Menu:

  • Navigate to the Layout tab under Table Tools.
  • Locate the Data group and click on the Formula button (it has an “fx” symbol).

3. Formula Dialog Box:

  • The Formula dialog box will open.
  • Review the formula preset: Word often suggests a formula based on the cell’s position. If it’s correct, proceed to step 6.
  • Edit or create a new formula: If needed, modify the formula or type a new one in the Formula box.

4. Common Formulas:

  • SUM(ABOVE): Adds the numbers in the column above the current cell.
  • SUM(LEFT): Adds the numbers in the row to the left of the current cell.
  • AVERAGE(ABOVE): Calculates the average of the numbers in the column above.
  • PRODUCT(LEFT): Multiplies the numbers in the row to the left.
  • COUNT(ABOVE): Counts the number of cells containing numbers in the column above.

5. Customize Formula (Optional):

  • Change function: Click Paste Function to select a different function.
  • Reference specific cells: Type cell references directly within parentheses (e.g., =SUM(A1,B2)).

6. Apply Formula:

  • Click OK to insert the formula and display the result in the cell.

7. Update Results (Manually):

  • Right-click the cell with the formula and select Update Field.
  • Alternatively, press F9.

Key Points:

  • Formulas in Word tables are not as dynamic as Excel spreadsheets. They update when the document opens or when manually refreshed.
  • Use bookmarks for more complex calculations or referencing cells from different tables.
  • Format the result as desired using the Number Format dropdown in the Formula dialog box.

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